Sat. & Sun., March 5-6, 2011

Office: 3603 Mobile Hwy,, Pensacola, FL 32505. (850) 429-8462 or 572-1407. Fax (850) 470-0012Site address: Pensacola Interstate Fairgrounds, 6655 Mobile Hwy. Pensacola, FL .

Medieval/Renaissance merchants are cordially invited to participate in the 10th Annual Gulf Coast Renaissance Faire held at the Pensacola Interstate Fairgrounds in Pensacola, Florida. Merchanting will be for $50.00 for the tent merchants per 10 X 10 space utilized (including tent ropes/stakes). Your booth & ropes must fit in 10x10 space or there will be an additional charge of $25.00 for each additional 10x10 space that must be included with this application. Food merchant’s fee is $375.00 (ELECTRIC & WATER INCLUDED) per space. Electricity will be available for non-food merchant booths for $60.00 for the weekend plus the merchanting fee. Those traveling with RV’s that want electricity must pre-reserve for that purpose and must pay a $20.00 per night electric fee that must be included with this application. The site is 50 beautiful acres, the grounds are well known locally as this is the place the main Pensacola/Escambia County Fair has been for over 40 years! The site has wonderful amenities like flush toilets, paved parking for 1000 + cars, central location in the city of Pensacola and much more! We will be advertising strongly on TV, radio, and news media! Booked entertainment consists of Jousting Knights, Magicians, Medieval Fighters, Falconry Display, Renaissance Dancers, Arabian Dancers, Jesters, Jugglers, Fire Breathers, Renaissance Music, Minstrels, Games of Skill, Food and Drink and MUCH MORE!!

Merchant Applications MUST BE RECEIVED BY February 18, 2011. Spaces/booths are assigned on a 1^st come, 1^st served basis. Merchants must be completely set up by 9 am on the day of the event. Set up on Mar. 4 is strongly recommended. All vehicles must be removed from the premises to merchant parking no later than 9 am each day of the event. Tear down after the event must be completed by Monday March 7, by noon with all vehicles and tents removed from the premises. A complete set of rules for the event will follow and be mailed to you upon your acceptance as a merchant.

For more merchant info or for assistance in any way, contact Steven at 850-429-8462 or 572-1407 or email gcrenfaire@aol.com. Also, for more info on the event see the website at www.gcrf.us****Site address-do not mail anything to this address!!! Pensacola Interstate Fairgrounds, 6655 Mobile Hwy, Pensacola, FL 32526.

GULF COAST RENAISSANCE FAIRE APPLICATION/AGREEMENT

Site Address: PENSACOLA INTERSTATE FAIRGROUNDS, 6655 Mobile Hwy., Pensacola, FL 32526. Contact address: 3603 Mobile Hwy, Pensacola, FL 32505.Contact Phone: (877) 429 8462 Fax (850) 470 0012 www.gcrf.us Email: gcrenfaire@aol.com

MERCHANT APPLICATION

Please understand that this agreement will serve as a contract once accepted. A $50.00 tent merchant fee (minimum), a copy of the business owner’s drivers license or photo ID and photos showing your tent and some of your crafts/wares MUST be submitted with this application. The tent/wares photo is required for all merchants unless you have merchanted at our events before. Should the applicant not be accepted, the fees will be refunded. Vendor understands all taxes and licensing, including any local, state or federal are the responsibility of vendor. Vendor is responsible for it’s own insurance. Insurance is not required but is strongly recommended. Those without insurance are considered self insured for this event and will indemnify GCRF Inc &/or DBA Mobile Renaissance Faire from all claims. Food merchants must submit a $375.00 food vendor fee and electricity is included(up to 20x20 space for food merchants). ELECTRIC FEES. Merchant booth/tent electric is $60.00 for the weekend for 110 service plus your $50.00 tent merchant fee for a total of $110.00 minimum (more if your tent is bigger than 10x10.)

RV SPACE is LIMITED, YOU MUST PRE-RESERVE FOR RV SPACE AND INCLUDE A $40 FEE FOR THE WEEKEND (Fri. & sat.) or $20 per day. Business Name_________________________________________________________

Merchant Name & SS No._______________________________________________

Merchant Address______________________________________________________

Cell and Home/Work Phone #s__________________________________________

Email__________________________________________________________________

Emergency Contact and Phone__________________________________________

GC Renaissance Faire and Vendor Agree as Follows:

1. Vendor understands that only approved crafts and exhibits listed below & shown in photos will be permitted. (please use back of form for additional space)___________________________________________________________

   ___________________________________________________________

   ___________________________________________________________

   ___________________________________________________________

2. Type of space requested food vendor or tent merchant (please check one)

   __________Food vendor                                                NON FOOD tent merchant___________

3. Size of tent or vending space requested (add 2 ft. to all sides of tent for ropes)

   TOTAL SIZE________________ Frontage size______________ Depth size_____________

   *requested size is all that will be provided

4. NON –FOOD MERCHANT SPACES ARE 10 X 10. I am requesting _________ space(s)-PLEASE ENCLOSE A CHECK OR MONEY ORDER FOR $50.00 FOR A 10X10 AND $25.00 FOR EACH ADD’L 10X10 YOU NEED AND $375.00 FOR EACH 20X20 FOOD VENDOR SPACE NEEDED.

    

5. I AM BRINGING AN RV ____YES ____NO (PLEASE CHECK IF YOU WOULD LIKE RV SPACE AND PLEASE INCLUDE $40.00 WITH THIS APPLICATION FOR RV SPACE FOR FRIDAY & SATURDAY, SUNDAY NIGHT NOT INCLUDED) The $40.00 charge applies whether you use electric or not, extra days are $20 per day!

6. _____YES _____NO I REQUIRE ELECTRICITY FOR MY MERCHANT SPACE (NON FOOD MERCHANT) please include $60.00 for electric fee with your application.

7. Description of tent: (plastic/canvas tarp, pop-up, medieval pavilion, other)______________________________________________________________

(include photo of tent if you have never vended here before or if set up has changed)

8. Please list name(s), address(es), and age(s) of all persons working your merchant business:

   _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

9. DON’T FORGET! A. You must wear a medieval/Ren costume during the full time of the event. B. You must have a sign with Medieval Lettering or with rustic appearance C. You must be completely set up by 9 am on 3/5/11. You may set up between 8 am and 6 pm on 3/4/11 also. THERE WILL BE NO OTHER SET UP TIMES FOR THIS EVENT AS THIS IS A HIGHLY REGULATED FAIRGROUND. D. For each person working the booth, each must fill out and sign the regular and/or minor liability form and return it with this application to be accepted as a merchant.

I HEREBY CERTIFY THAT I CARRY LIABILITY INSURANCE FOR MY MERCHANT BUSINESS OR THAT I AM SELF INSURED AND BY SIGNING I HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS GULF COAST RENAISSANCE FAIRE INC FROM ANY CLAIMS FOR INJURIES OR OTHER ACCIDENTS OR LAWSUITS THAT RESULT FROM MY BUSINESS ACTIVITIES. I FURTHER AGREE THAT MY BUSINESS IS LICENSED AND/OR COMPLIES WITH ALL LOCAL, STATE AND FEDERAL LAWS AND THAT I AM COMPLETELY RESPONSIBLE FOR COLLECTING, REPORTING AND PAYING ANY AND ALL SALES OR OTHER TAXES THAT ARE DUE UNDER Escambia COUNTY, Florida AND FEDERAL LAWS AND SHALL HOLD HARMLESS AND INDEMNIFY GCRF, INC. FROM ALL CLAIMS IN THIS OR ANY REGARD. I FUTHER AGREE NOT TO SELL ANY WEAPONS TO MINORS OR ANYTHING ELSE REGULATED BY LAW NOT TO BE SOLD TO MINORS or ANYONE AND WILL DISPLAY FOR THE ENTIRE EVENT A WEAPONS POLICY AT MY BOOTH THAT INCLUDES WORDING THAT WEAPONS WILL NOT BE SOLD TO MINORS.  

___________________________________ ____________________

Merchant Signature & Date

Liability and photo release form and Agreement to comply by Gulf Coast Renaissance Faire regulations

I have read the current Renaissance Faire regulations. I understand these rules and guidelines and agree to abide by them while acting in any capacity as a representative of the Renaissance Faire.

Furthermore, I agree to release and hold blameless/harmless Gulf Coast Renaissance Faire,Inc/Mobile Renaissance Faire (MRF) and the Renaissance Faire Staff for any injury or damage caused to me or others by my own acts or the acts of others while engaged in any Renaissance Faire activity. In addition, I shall indemnify and save harmless Gulf Coast Renaissance Faire/MRF and/or their affiliates from and against any and all liability in the event of accident, damage, liability, loss or theft which occurs while on any Gulf Coast Renaissance Faire premises before, during, and after faire hours. {Please initial after reading this whole document._______}INITIAL

In addition, I agree to peace bind all weapons carried while on Gulf Coast Renaissance Faire/MRF grounds unless I have applied for and received written permission from the Renaissance Faire Staff to do otherwise. All blade weapons carried or sold are to be in scabbards {of some sort} while traveling the Renaissance Faire grounds. ANY weapon may be inspected at any time by Renaissance Faire Staff and must be deemed safe or it will have to be taken off and put away.

I also understand that by signing this release I am, without payment to me, granting Gulf Coast Renaissance Faire/MRF the right to use for all promotional, educational and other purposes to promote the Renaissance Faire any photo, video, or other reproduction of any representation in which I may appear.

Your space{s} will be reserved upon the conditions of the Renaissance Faire Staff. Reservations will be taken on first come, first served basis.

I hereby certify that I have read, understand and agree to comply with all regulations contained in the information sheet/application for the Gulf Coast Renaissance Faire .

____________________________________________________

Applicant's Signature & Date


Please remember that each person that travels to this event must read and sign a copy of this waiver.

For our records:

Legal Name : ________________________________ Event name: _________________

Location while at event : {Merchant site _______#}

Phone: {_____}______________________ Primary

Phone: {_____}______________________ Secondary

FAX:{_____}______________________

Address : ______________ City : _____________

State :___________ 9 digit Zip code : ______________

E- Mail : _____________________

Web site : ____________________________

Any other POC:______________________________

Off event site emergency contact:

Name: ____________________

Phone: {_______}_______________ Primary

Phone: {_______}_________________ Secondary

ARE THERE ANY MEDICAL OR HEALTH CONDITIONS THAT WE SHOULD BE AWARE OF THAT YOU MAY NEED ASSISTANCE WITH?

____________________________________________________________________________________________________________________________________________________Please remember that each person that participates to this event must fill out and turn in a copy of this information.

Furthermore, I agree to release and hold blameless/harmless Gulf Coast Renaissance Faire Inc/Mobile Renaissance Faire (MRF) and the Renaissance Faire Staff for any injury or damage caused to me or others by my own acts or the acts of others while engaged in any Renaissance Faire activity. In addition, I shall indemnify and save harmless Gulf Coast Renaissance Faire/MRF and/or their affiliates from and against any and all liability in the event of accident, damage, liability, loss or theft which occurs while on any Gulf Coast Renaissance Faire premises before, during, and after faire hours. {Please initial after reading this whole document._______}INITIAL

In addition, to peace bind all weapons carried while on Gulf Coast Renaissance Faire grounds unless I have applied for and received written permission from the Renaissance Faire Staff to do otherwise. All blade weapons carried or sold are to be in scabbards {of some sort} while traveling the Renaissance Faire grounds. ANY weapon may be inspected at any time by Renaissance Faire Staff and must be deemed safe or it will have to be taken off and put away.

I also understand that by signing this release I am, without payment to me, granting Gulf Coast Renaissance Faire/MRF the right to use for all promotional, educational and other purposes to promote the Renaissance Faire any photo, video, or other reproduction of any representation in which I may appear.

Your space{s} will be reserved upon the conditions of the Renaissance Faire Staff. Reservations will be taken on first come, first served basis.

I hereby certify that I have read, understand and agree to comply with all regulations contained in the information sheet/application for the Gulf Coast Renaissance Faire/MRF.

_________________________________________________________

Parent/Guardian of below named minor Signature & Date


Please remember that each person that travels to this event must read and sign a copy of this waiver.

For our records:

Parent/Guardian Name:_____________________________________________

Event Name: ___________________________________________

Minors Legal Name : __________________________ Event name: _________________

Date Of Birth: _____/_____/_____ Working Booth: ____Yes ____No

Location while at event : {Merchant site_______ #}

Phone: {_____}______________________ Primary

Phone: {_____}______________________ Secondary

Off event site emergency contact:

Primary Name: ___________________________________________

Secondary Name: __________________________________________

Phone: {_______}_______________ Primary

Phone: {_______}_________________ Secondary

Address : ______________ City : _____________

State :___________ 9 digit Zip code : ______________

Any other point of contact:_____________________________________________________

ARE THERE ANY MEDICAL OR HEALTH CONDITIONS THAT WE SHOULD BE AWARE OF THAT YOU MAY NEED ASSISTANCE WITH?

____________________________________________________________________________________________________________________________________________________If working booth and parents are not on Faire site a letter from the parent must also accompany this form stating all their contact information and their wishes for an emergency if one occurs.

Please remember that each person that participates to this event must fill out and turn in a copy of this information.